These terms govern your use of CPD Bee (cpdbee.co.uk), a CPD tracking service operated by Hearing Therapy Ltd (Company No. 12098086, "we", "us", "our"). By creating an account, you agree to these terms.
2. The Service
CPD Bee is a web application that helps healthcare professionals record, manage, and export continuing professional development activities. The service includes:
Voice-powered and document-based CPD record creation using AI
CPD course discovery from professional body websites
Revalidation and audit readiness tracking for GMC, HCPC, and NMC
Portfolio export in PDF, Word, and Excel formats
Enterprise team management features
3. Your Account
You must provide accurate registration information including your name, email, profession, and regulatory body
You are responsible for maintaining the security of your account credentials
You must not share your account with others or allow unauthorised access
You must be a healthcare professional or healthcare student to use the service
You must be at least 18 years old
4. Free Trial
New accounts receive a 28-day free trial with full access to all features
No credit card is required during the trial
At the end of the trial, you may subscribe to continue using the service
Unused trial accounts are deactivated after 90 days of inactivity
5. Subscriptions and Payments
Professional plan: £4.99/month
Enterprise plan: £29.99/month (up to 8 team members)
NHS/Education/Corporate: custom pricing by agreement
Payments are processed securely by Stripe. We do not store your payment card details
Subscriptions renew automatically each month unless cancelled
You may cancel at any time. Access continues until the end of the current billing period
No refunds are provided for partial months
6. Your Data
You retain full ownership of all CPD records and content you create
We do not claim any intellectual property rights over your content
Sensitive record fields (descriptions, reflections, patient benefit statements) are encrypted with AES-256-GCM using per-user encryption keys
You can export all your data at any time using the Export feature
You can delete your account and all associated data at any time from the Account tab
See our Privacy Policy for full details on data handling
7. AI Processing
CPD Bee uses AI (Anthropic Claude) to structure CPD records from voice transcripts and uploaded documents
AI-generated content is always presented for your review before saving
You are responsible for reviewing and editing AI-generated content for accuracy
AI suggestions are aids to record-keeping, not clinical advice
Transcripts and document content are sent to the AI service via an authenticated server-side proxy. Anthropic does not use API inputs for model training
8. Acceptable Use
You must not:
Include patient-identifiable information in your CPD records
Use the service for any unlawful purpose
Attempt to access other users' accounts or data
Interfere with the security or integrity of the service
Use automated tools to scrape, crawl, or extract data from the service
Resell or redistribute the service without our written permission
9. Healthcare Disclaimer
CPD Bee is a record-keeping and portfolio management tool. It does not provide clinical advice, medical guidance, or regulatory recommendations. CPD records created using AI are starting points for your reflection — you are responsible for their accuracy and completeness. Compliance with your regulatory body's CPD requirements remains your professional responsibility. CPD Bee does not guarantee that records will satisfy any specific audit or revalidation requirement.
10. Availability and Support
We aim to maintain 99.9% service availability but do not guarantee uninterrupted access
Scheduled maintenance is performed during low-usage periods with advance notice where possible
We are not liable for any loss of data caused by circumstances beyond our reasonable control
11. Intellectual Property
CPD Bee, its design, code, and branding are the property of Hearing Therapy Ltd
The CPD Bee name, logo, and bee character are trademarks of Hearing Therapy Ltd
You may not copy, modify, or distribute any part of the service without written permission
12. Limitation of Liability
The service is provided "as is" without warranties of any kind, express or implied
To the maximum extent permitted by law, our total liability for any claim arising from your use of the service is limited to the amount you paid us in the 12 months preceding the claim
We are not liable for indirect, incidental, or consequential damages
Nothing in these terms excludes liability for death or personal injury caused by negligence, fraud, or any other liability that cannot be excluded by law
13. Changes to These Terms
We may update these terms to reflect changes in our service or legal requirements
Material changes will be communicated via email or in-app notification
Continued use of the service after changes constitutes acceptance
If you disagree with changes, you may cancel your account
14. Termination
You may cancel your account at any time
We may suspend or terminate your account if you breach these terms
On termination, your data is deleted in accordance with our Privacy Policy
Sections 6 (Your Data), 9 (Healthcare Disclaimer), and 12 (Limitation of Liability) survive termination
15. Governing Law
These terms are governed by the laws of England and Wales. Any disputes will be subject to the exclusive jurisdiction of the courts of England and Wales.